Our mission is to protect your data, as we value your privacy as our organisation’s top priority. Subsequently, our key objectives are to sustain privacy protections as well as maintain your trust and confidence when processing your personal data information. This Privacy Statement/Notice serves the purpose of describing how we may collect, use and store the information provided by you when you apply for a job position to our organisation.
Recruitment Privacy Notice
We are all committed to protecting and respecting your privacy and all of our companies follow the group's data protection policies and procedures keeping data protection at the highest standards. This Privacy Notice, together with any other documents referred to herein, sets out the overall framework under which any personal data collected from you and/or are provided to us, will be processed in correlation to the corresponding resourcing and recruitment practices.
This Privacy Notice only applies to the personal data of job applicants, potential candidates for employment, as well as to our recruitment programs, campaigns and events. It does not apply to our employees, contractors or clients, or other personal data that the company collects for any other purposes.
As used in this Privacy Notice, the term “personal data” encloses the information that identifies job applicants and potential candidates for employment with us, that is being submitted either within the context of the online application and/or through any other alternative channels (e.g. via professional recruiting firms).
Personal data includes sensitive personal information which refers to ethnicity, health, trade union membership, political/philosophical beliefs, sexual orientation, as well as any other categories, as prescribed by law. We will not seek to obtain and will not collect such data on a candidate, unless permitted to do so by applicable laws. Please make sure that you do not include in your application any information related to sensitive data.
We will process your personal data in accordance with this Privacy Notice, unless such processing conflicts with the requirements of applicable law, in which case, applicable law will prevail.
Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it. For the purpose of the General Data Protection Regulation (“GDPR”) the Data Controller is We.
Your Personal Information
Information we collect from you
We collect and process the following types of information:
Information we create in connection with you
Information we collect from other sources
Recruitment services partners may facilitate the correlation of the data you provide to us, with other publicly available information about you that you have published on the Internet – this may include sources such as professional social media networks (e.g. LinkedIn).
We may receive personal data about you from a third party who recommends you as a candidate for a specific job opening or within the overall context of the industry we address.
We may receive your personal data from a services provider assisting us in the recruitment process, e.g. data derived from the results of an evaluation test.
Uses Made Of Your Information & Lawful basis for processing
We process personal data to:
We rely on legitimate interest as the lawful basis on which we collect and use your personal data, either directly to our HR or via recruitment platforms (e.g. Glassdoor, Indeed). Our legitimate interests are the recruitment of competent and appropriate staff for our business, that also constitute values fit to our organisation. You are not required to provide any requested information to us, but failing to do so could result in the ending of the assessment process of your candidacy, if we fail to continue with your assessment.
We may wish to retain your personal data to consider you for future employment opportunities. In such an event, you will specifically be informed prior to your application and you will have the right to object to such a processing. Your consent will be required for contacting you regarding job openings that might not be relevant to the one you have applied for. Also, we will require your consent so as to be part of one of our recruiting events/campaigns/surveys or our newsletter list or seasonal communication, with his communication being absolutely optional.
Disclosure of Your Information
We may use third parties to assist us with our recruitment process, especially in identifying the recruiting talent, administering and evaluating pre-employment screening and testing and improving our recruiting practices. In principle, these parties are considered as being the data processors, being only entitled to process your personal data in accordance with our instructions.
When you apply for a job opening via the application function on a job site or similar online service providers, indicatively Workable, Linkedin, Indeed, you should note that the relevant Partner may retain your personal data and may also collect data from us in respect of the progress of your application. Any use by the Partner of your data will be in accordance with the Partner’s Privacy Notice.
We follow processes designed to ensure that any processing of personal data by third party service providers is consistent with this Privacy Notice and protects the confidentiality, availability and integrity of your personal data. Where required by law, we put in place legal mechanisms designed to ensure adequate data protection of your personal data in a third country.
Finally, we may disclose or transfer your personal data in the event of a reorganization, merger, sale, joint venture, assignment, or other transfer or disposition of all or any portion of our business.
We take all appropriate measures to ensure that all personal data is secure, including security measures that prevent personal data from being accidentally lost, or used or accessed in any unauthorised way. We limit access to your personal data to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so. However, as the transmission of information on the Internet cannot be fully secured, despite the fact that we do our best to protect your personal data, we cannot guarantee their security and therefore their transmission will have to remain at your own liability.
Where We store your personal data
Your personal data is stored on secure servers within the EU, EEA, or where there is a regime with equivalent level of protection.
How long we keep your personal data
We will keep your personal data only if there is a business need. In principle, we follow the policy of retaining personal data of unsuccessful candidates that could fit to other positions and/or as a talent pool for future opportunities for a period that is not exceeding 2 years from the job application date.
Your personal information will be deleted on any of the following occurrences:
Under the applicable data protection regulations, you have a number of important rights free of any obligation. In summary, those include your right to:
For further information on each of those rights, including the circumstances in which they apply, see EU Guidance on data protection here:
If you would like to exercise any of those rights, please contact us using our Contact details below, providing we have:
How to complain
We hope that we can resolve any query or concern you raise about our use of your information.
The applicable legislation also gives you the right to lodge a complaint with a supervisory authority, in particular in the European Union (or European Economic Area) state where you work, normally live or where any alleged infringement of data protection laws occurred.
All questions, comments and requests regarding this Privacy Notice could be addressed to our Data Protection Officer, Eva Rodaki at [email protected]
Lately revised on September 18th, 2023.